Vendor Termination Letter: When you want to terminate services from vendors or suppliers, these letters come in handy. The reason to stop taking good or terminate agreement can be any such as a discrepancy in the supply, the issue with the goods. The first step is to end it is by informing your vendor formally. This can be done by writing a Vendor Termination Letter.
The letter must be explicable and to the point. It should include the last date a dealer will take the goods from the supplier. Mention the reason for terminating the services and any due payment. Discuss all the important things in brief and maintain a formal tone all throughout the letter.
Termination Letter for Vendor Format
If you are writing a termination letter for the vendor, you’re informing them about ending the services and this letter can be used as a legal document. So, you must be careful while drafting it.
How to write a Termination Letter for Vendors
Name of Sender
Address of Sender
Name of Recipient
Address of Recipient
Dear ———- [Name of the vendor],
This letter is to inform you about the termination of the contract between [your company name] and your company [vendor company name] and it will be effective on [date of termination].
With deep regret, we would like to inform you we have decided to terminate the contract because we have been facing delivery issues and also, we are getting complaints about your goods from our clients. We have informed you earlier about the issue numerous times. But seems it was not addressed which bound us to end the agreement.
Kindly accept this notice of agreement termination. The current order will be our last order with you. We had a good time working with you but client satisfaction is also our priority. Hope you understand our situation.
All the best for your future endeavors!
Termination Letter for Vendor Sample
27101 Diam Rd.
Daly City Ohio 19721
2912 Aliquet Av.
Fort Dodge GA 28361
Dear Thomas Jonas,
I would like to inform you through this letter that we have decided to terminate the agreement of our company [your company name] with your company [vendor name]. From [mention the date] we are no longer intend to take your services.
We were satisfied with the service and your response until now but we have been facing some issues now. We have brought these issues to your notice earlier as well but there is no change and we are not satisfied with the quality of your products. Therefore, we are compelled to terminate all the services from you.
Kindly accept this termination letter and freeze the further services. We’ll release your full payment to your account or via cheque. Hope you’ll understand our situation. If you have any doubts or queries, you can contact me directly via email or reach out to my personal contact number.
Termination Letter Template for Vendor