Contract Cancellation Letter: In a business, the contract is signed every other day with different clients. These contracts are subject to termination. So, as a rule, you’ve to inform about the same to your client/the other party by writing a contract cancellation letter to them.
Make sure you’re maintaining a professional tone in your letter and also mentioning all the points necessary to know the receiver. Check out the samples and templates available to download for free.
How to Write a Cancellation Letter for a Service Contract
Here, you can have a look at the termination of employment contract letter format –
In the first paragraph, you should write what actions are taken on the employee.
The reason why the actions are taken on them – write this in the second paragraph.
Mention the implications of the actions and the actions that may be taken in the future by either of the parties.
Official letterheads are used to draft the contract termination letters and on the top right corner, the date is mentioned. You can find another sample of such a letter here. The sample is about the housekeeping contractor who is informing HR about the contract termination of his staff with the company.
TERMINATION OF CONTRACT CLAUSE
Wz-1123 Mollis St.
2398 Clove Ave
Astoria NJ 12098
Dear Jack Hastings,
With great regret, this is to inform that our company (Company name) intends to terminate the house-keeping services with your company.
We have taken this decision on account of the reviews we were getting from our staff working with your organization. Our staff is not treated well and the long-stretch working hours are making them unhappy. Therefore, we have decided to terminate the 8-years long business relationship with your company.
As per the contract agreement, we are required to serve the two-month notice period. So, We request you to start the termination process with immediate effect. Also, clear the dues if any left.
CONTRACT CANCELLATION LETTER TEMPLATE
We would like to inform you that the termination of your employment with our company will be effective (mention the date). The reason for your termination is your regular absence from work. You were also not present at the important formal meeting and in fact taken the leaves more than allowed in the past six months.
This has been brought to your notice earlier, as well your manager has warned you many times. The clients you are associated with you are not happy with your service. Also, we have received feedback from the clients assigned to you.
As per Clause 12 of the contract, Your notice period will be effective from today and the serving period is valid for two months. The desire to quit immediately can be processed also, we can have communication over this. Hope you’ll respect the company policy.
If you have any queries you can email me directly.