You can write request letter for refund when you don’t receive the product or service up to the mark or if the product is defective.
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How to write a Request Letter for Refund?
For getting your request accepted for money back, you can write a formal letter stating the problem with the service or product. It leaves a high impact on the service provider and they will consider your request.
Dissatisfaction should be clearly stated and mention bill number and other details.
Format for Request Letter for Refund
In this article, we will provide you with a sample request refund letter and request letter for an overpayment with a template in Word and PDF format.
Sample Request Letter for Refund with Example
Date: 1 Jan 2019
Subject: Request for Refund of Refrigerator
Dear Sir / Ma’am,
I am writing this letter to bring to your kind attention that the refrigerator (model no. 98iiiocpcm) which was delivered on 9 Feb 2020 has dents on the door. When it was delivered the delivery executive wasn’t paying attention to the complaint. I even contacted the store regarding this issue, but no one contacted me after that complaint registration.
I am not satisfied with the refrigerator. Kindly consider my request and grant me a refund or exchange. I hope that you won’t let down your customers.
Request Letter for Refund of Overpayment
A1, 46 Block
Date : 2 Feb 2017
Rajnagar , New Delhi
Subject : Request for refund of Overpayment .
Dear Sir/ Ma’am,
I bought tickets for XY movie which is scheduled on 10 Feb 2017 , as it was a premier I paid for the movie tickets for two. I came to know that there was an offer on purchase of two tickets as a combo , which will cost 700 Rs. But I wasn’t aware and paid 1200 Rs. for the same. I request you to refund extra payment done by me.
Reimbursement Request Letter
K Colony, ND-89
Date : 7 July 2019
Dwarka , Delhi
Dear Karn Sir ,
I am PK Yadav from 4th year B.Tech , Enrollment no. 293849. I am writing this letter to bring to your attention that I have deposited Rs 1500 for library services. I don’t have any pending book to be submitted and all my records are clear. Kindly initiate the process of reimbursement of security deposit. I will be very thankful if I get my money back as soon as possible.
Request Letter for Refund of Advance Payment
New Delhi -90
Date:20 July 2017
I am writing this letter to state that I ordered a double bed from your store and I made an advanced payment of Rs 10000 on the date of ordering. My family is suggesting me to buy another one and I would like to go for that, so I will have to cancel my order . Hence initiate the process of refund as soon as possible. I will be highly obliged.
Sample Letter for Refund Deposit
ABC Colony, Mumbai
Date: 30 March 2018
K Block, 6th Street Mumbai
I am writing this letter to inform you that I will be leaving the university by the end of the year due to some personal reasons. I don’t have any previous pending records in the library and fees. Hence I would like to request for refund of the security deposit as soon as possible.
Please initiate the process at the earliest.
Sample Refund Letter To Customer
QPR Location, Gujarat
Date: 9 August 2018
AB Location, Gujarat
This letter is to address your concern for a refund of cancellation of XYZ product, invoice number 475xxxx. Our team has processed and verified your request, we would like to inform you that we have transferred 9000 Rs to your bank account as a refund. Please check and let us know.
Request Letter for Air Ticket Refund
X Block, New Delhi
Date: 2 January 2017
XY Company, Delhi
I had a flight scheduled at 9 AM on 1 January 2017. The flight Number was 89KV0. It was canceled due to heavy rain and I have been informed to book another flight. I want a refund of my flight expenses which were canceled. I will be appreciated.
For any other information, you can contact me on 98cxxxxxx.
Request Letter for Refund Templates
PDF Format for Request Letter :
- A refund letter is written to state dissatisfaction towards products/services and asking for a refund.
- It should be a formal letter.
- Avoid being rude in the letter.
- Avoid grammatical mistakes.