A Cancellation Letter is needed to inform about the termination of the agreement or contract the concerned party. This is a formal method to end the services of the service provider. Therefore, you need to be wary while drafting it. It should include all the important details while maintaining a formal tone all throughout the letter.
This letter is needed in such cases when you are no longer interested in the services of the party receiving the letter. The reason to cancel an event, services contract can be any which can’t be a workaround. Therefore, you are left with terminating the services. Regardless of the reason for termination, you should communicate the termination in a polite tone.
Format of Cancellation Letter
Check out the cancellation letter template given below that can be used for many purposes.
[Name of the Receiver]
[Address of the Receiver]
Dear [Name of Recipient]
[First Paragraph – Inform about the cancellation of services and its effected date and other service details to identify your cancellation of particular service]
[Second Paragraph- Reason for cancellation that should be written in brief]
[Lasr Paragraph- Show gratitude about their services and sorry about the inconvenience caused by you]
[Signature of Sender]
Name of Sender
Designation or post
Organization’s name and address
How to write a cancellation letter
- Your tone of cancellation letter must be polite.
- All the important details regarding the service should be mentioned.
- Watch out for any grammatical mistakes.
- Write it only when you are sure and firm about your decision.
- Write the cancellation letter concisely.
- If have a friendly relation with the receiver of the letter, you can add a touch of informal tone as well.
- Ensure the address of the sender is correct.
CANCELLATION LETTER FOR COMPANY
CANCELLATION LETTER FOR SERVICES
P.O. Box 293 1932 Tororn. Ap.
Muskegon KY 47920
29/283 Av. Rd.
Corona New Mexico 72719
Subject- Cancellation of [name of the service]
Dear Matthew Roy,
This letter is being written in regards to the cancellation of your housekeeping services effective from next week. We do not have any complaints against the services provided by your firm.
It is just that we no longer want housekeeping services as our children have grown up and now everyone is capable to do their own chores. Please let us know if any due left although, we have cleared it already.
For the last five years, we are connected with you and I must say you have provided excellent services. I would like to recommend your firm’s services to my acquaintances who require them. With best wishes to you and your firm.
CANCELLATION LETTER FOR A GYM MEMBERSHIP
22/625 Main Road
Santa Rosa MN 82632
29/273 Dictum Ap.
San Antonio MI 26361
Dear Charlie Aniston,
I would like to inform you through this letter about the cancellation of my gym membership with your company. My membership ID is ___ and the cancellation will be effective from[date].
This is due to the accident I met 2 days ago and my doctor advised me to take bed rest. Therefore, I am unable to continue the membership. Hence, I request you to proceed with the cancellation process.
Kindly send me the confirmation note on the same. For any further queries, you can email me directly.
CANCELLATION LETTER HEALTH INSURANCE
Insurance Company Name
Subject- Cancellation of Insurance Policy
I am writing this letter with respect to canceling my health insurance plan with immediate effect. My name is ____ and ____ is my health policy number.
I request you to proceed with the cancellation process ASAP and refund the unused premium. Also, I do not permit you to withdraw the premium amount from any of my accounts any longer.
Kindly, initiate the confirmation letter on the same. Also, you can contact me for any further details.
SAMPLE INSURANCE CANCELLATION LETTER
[Inform about the cancellation and the date it will be effective from. You can ask them to refund the unused premium]
[Request them to issue you a confirmation letter. Ask them to contact you if they have any queries]
CANCELLATION LETTER OF INSURANCE POLICY SAMPLE
Policy Period- 10-8-2020 to 10-8-2025
This is to inform you that I want to cancel the above-mentioned policy with immediate effect. I request you to refund the unused premium amount and also, note that your company is no longer authorized to withdraw further for any premium amount from my account.
Kindly, send me the confirmation letter within a week of this letter. I am available on this [contact number] for any further details. Looking forward to immediate response.
CANCELLATION LETTER FOR CONTRACT
Av 22/8472 Toront Rd.
Azusa New York 28372
22/284 Av. Road
Roseville NH 37313
Dear Harry Aniston,
We are writing to inform you that we want to cancel our contract with immediate effect. This is due to the relocation of our office to some other state. Therefore, we are no longer able to take your services.
As per the agreement, we can initiate the legal cancellation and you can cross-check it for your satisfaction. Kindly, clear the dues as we have already cleared from our side.
Please feel free to contact us for any queries. With the best wishes.
CANCELLATION LETTER OF CREDIT CARD
New Delhi- 29474
Subject: Request to cancel the credit card
This is to inform you that I want to cancel my credit card bearing account no(____) with immediate effect.
Also, on (date) the last transaction was made through this card for an amount of Rs. ____. I have cleared all the dues made through this card.
[Mentions the card details
Name of the card:
Name of cardholder:
Kindly send me the confirmation letter on the same. For any further queries, you can contact me on (____).
Cancellation Letter Template in PDF and Word